General Terms & Conditions for Hire of School Premises

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1 Applications
a) All correspondence and applications for the hire of any part of the School, including
the land within its ownership or control ("the Premises") or any of its facilities must
be made in writing directly to the Bursar.
b) Nonsuch Business Enterprises Limited ("the Company") reserves the right to call for
further particulars about any proposed letting and the person or organisation
applying for the letting (the “Hirer”).
c) All applications for the hire of any part of the school by a club or organisation must
be accompanied by a copy of the most recent audited accounts of that club or
organisation.

2 The Hirer
a) The Hirer must be over 18 years of age and must be the person signing the
application. If the application is made by a corporation, the person signing must be
duly authorised to sign.
b) The Hirer shall be responsible for:
i) the payment of all charges and other costs of the letting ("Charges") and
ii) the observance and performance in all respects of these Terms & Conditions.
Where the context so admits the expression "the Hirer" shall include all
persons who are permitted to enter the Premises for the purposes of the
letting (including non-playing visitors).

3 Charges and Payment Terms
a) Unless otherwise agreed in writing, the Charges shall be at the published rates
applicable at the date on which the Company accepts the Hirer’s application
b) A non-refundable deposit of 25% of the total Charges for the letting shall be payable
with the Hirer's Application.
c) the Hirer shall pay the full Charges 14 days prior to the commencement of the
letting.
d) The Company reserves the right to vary its rates on 1st April in any year.
e) The Company reserves the right to charge for lettings which overrun the agreed
time at double the Company’s published hourly rate for that letting.

4 Cancellation
a) The Company reserves the right to cancel any letting if the letting conflicts for any
reason with the School's educational activities or for any reason beyond its
reasonable control. Any Charges paid by the Hirer will be refunded. Should the
facilities be unusable or unplayable due to severe weather conditions, the Hirer will
be liable for 50% of the hire fee. Hirers are recommended to insure themselves
against such eventualities.
b) The Company shall not be liable for any loss whatsoever sustained, or any costs or
expenses incurred, by the Hirer in anticipation, or arising directly or indirectly out of
any such cancellation of the letting by the Company as described in para 4(a)
above.
c) Cancellation by the Hirer of a confirmed letting will only be accepted if a request to
cancel is received in writing and the following cancellation charges are paid on
demand by the Hirer:
Over 30 days 25% (the non-refundable deposit)
15-30 days 33%
Less 15 days 50%

5 The Hirer’s Obligations
a) The Hirer shall exercise all reasonable care in carrying out the activities, the subject
of the letting ("the Activities"). The Hirer shall be liable for any injury to any person
or loss or damage to any part of the Premises or to any property on the Premises
resulting from any acts or omissions of the Hirer.
b) The Hirer shall only use those parts of the School (including agreed access points)
and items of equipment or materials belonging to the School that have been
expressly authorised in writing by the Company to be used by the Hirer.
c) In carrying out the Activities, the Hirer agrees at all times to abide by the reasonable
instructions of the Company or School staff and any written Regulations notified to
the Hirer which shall be deemed to be incorporated in these Terms & Conditions.
d) The Hirer shall not carry out any dangerous or hazardous activity or do or omit to do
anything which may give rise to or result in a breach of any statute, regulation or
other legal obligation having the force of law.
e) The Hirer shall not carry out the Activities on the Premises without obtaining such
licences as may be required from any other body including, but not limited, to a
licence to sell or supply intoxicating liquor, or for public music, dancing or otherpublic entertainment, or for gaming. The Hirer shall be responsible for obtaining
such licences as may be required and shall at all times comply with such conditions
as may be specified in the licence.
f) The Hirer shall not without the prior written consent of the Company bring onto the
Premises any animals, or any equipment, substances or materials which may
constitute a risk to health or safety.
g) It is a condition of this letting that the Hirer shall not permit smoking or (except
where permitted by the Company under written agreed arrangements) the
consumption of alcoholic drinks, or the use of illegal drugs to take place on the
Premises.
h) The Company reserves the right to remove from the Premises any person who in
the Company's opinion is undesirable or whose behaviour is unacceptable.
i) The Hirer shall ensure that all persons who are permitted to enter the Premises for
the purposes of the letting are made aware of the terms of these Conditions and
any Special Conditions applying to the all-weather pitch, sports hall or any other
facilities.

6 Use of Special Facilities
a) The use of the School’s catering services, playing fields, the all-weather pitch,
netball courts and/or the Sports Hall shall be subject to Special Conditions
which relate to them and which shall be deemed to be incorporated in these Terms
& Conditions.
b) If used by the Hirer, the changing facilities for the all-weather pitch and sports hall
must be vacated no later than 30 minutes after the end of the Hirer’s letting.
c) All persons under the age of eighteen must be supervised by a responsible and,
where appropriate, properly qualified adult.

7 Assignment or Sub-letting
The Hirer shall not assign or sub-let the letting without the prior written consent of the
Company.

8 Termination
The Company shall have the right to terminate the letting at any time if:
a) the Hirer is at any time in breach of any of these Terms & Conditions or any
Regulations, or
b) payment of any Charges is not received in full by the due date whether demanded
or not.

9 Liability and Insurance
a) The Company, the School and the Governors shall not be liable to the Hirer for any
loss or damage to the Hirer’s property unless caused by the negligence of the
Company, the School, its Governors or staff. The personal possessions of the Hirer
which are brought onto the Premises are entirely at the Hirer's own risk.
b) It is agreed by the Hirer that:
i) the Hirer shall indemnify the School from and against any loss or damage
which the School may suffer as a result of any claim by any other person
lawfully on the Premises (including but not limited to staff, members and
visitors to the David Lloyd Leisure Centre) and caused by the negligence,
breach of statutory duty or breach of any of these Terms & Conditions by or
on the part of the Hirer;
ii) the Hirer will take out suitable liability insurance by either having insurance in
its own name in a sum not less than £1,000,000 or paying a premium to be
added to the School’s insurance policy in order to meet its liability under this
Clause. The Hirer shall prior to commencement of the letting provide evidence
in writing to the Company's satisfaction of any such insurance cover which the
Hirer may take out under this Clause.

10 Parking
a) The Hirer may only park vehicles in designated School places or as agreed in
writing with the Company.
b) The Hirer must remove its vehicles from the Premises promptly at the end of the
letting.
c) The Hirer is specifically prohibited from using parking spaces allocated to clients of,
or visitors to, the David Lloyd Centre and the Petits Enfants Nursery.
d) Vehicles parked in unauthorised places or not removed pursuant to para (b) above
may be wheel clamped. The company reserves the right to charge a £50 release
fee for the removal of each wheel clamp.